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Executive Limitations

POLICY TYPE: EXECUTIVE LIMITATIONS EL #1

POLICY TITLE: GLOBAL EXECUTIVE CONSTRAINT

The Executive Director shall not cause or allow any organizational practice, activity, decision or circumstance, which is:

  1. illegal,
  2. imprudent, or
  3. unethical.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2a

POLICY TITLE: TREATMENT OF MEMBERS

With respect to interactions with members or those applying to be members, the Executive Director shall not cause or allow conditions, procedures, or decisions which are unsafe, untimely, undignified or unnecessarily intrusive.

The Executive Director will not:

  1. Ask for information for which there is no clear necessity.
  2. Use methods of collecting, reviewing, transmitting, or storing client information that fail to protect against improper access to the material.
  3. Operate facilities without appropriate accessibility and privacy.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2b

POLICY TITLE: TREATMENT OF STAFF AND VOLUNTEERS

With respect to treatment of paid and volunteer staff, the Executive Director shall not cause or allow conditions, which are unfair, undignified, disorganized or unclear.

The Executive Director will not:

  1. Operate without written personnel procedures that clarify rules for staff and volunteers.
  2. Operate without position descriptions that clarify performance expectations for staff, volunteers and committees.
  3. Allow staff or volunteers to be unprepared to deal with emergency situations.
  4. Allow staff or volunteers to be unfamiliar with their rights and protections under this policy.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2c

POLICY TITLE: COMPENSATION AND BENEFITS

With respect to employment, compensation and benefits to employees, consultants, contract workers and volunteers, the Executive Director may not cause or allow jeopardy to fiscal integrity or to public image.

The Executive Director will not:

  1. Change the Executive Director’s own compensation and benefits.
  2. Establish current compensation and benefits that deviate materially from the geographic or professional market for the skills employed.
  3. Create obligations over a longer term than revenue can be safely projected.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2d

POLICY TITLE: FINANCIAL CONDITION & ACTIVITIES

With respect to the actual, ongoing financial condition and activities, the Executive Director may not cause or allow:

  1. the development of financial jeopardy or
  2. a material deviation of actual expenditures from the board’s strategic priorities.

The Executive Director will not:

  1. Expend more funds than have been received in the fiscal year to date unless approved by the TESL Canada Board of Directors.
  2. Use any long-term reserves.
  3. Conduct interfund shifting.
  4. Allow payroll and debts to be handled in an untimely manner.
  5. Allow tax payments or other government-ordered payments or filings to be overdue or inaccurately filed.
  6. Make a single purchase or commitment of greater than $10,000 with the exception of previously Board approved expenditures. Splitting orders to avoid this limit is not acceptable.
  7. Acquire, encumber or dispose of real estate.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2e

POLICY TITLE: BUDGETING

The Executive Director shall not cause or allow budgeting for any fiscal year or the remaining part of any fiscal year to:

  1. deviate materially from the board’s strategic priorities,
  2. risk financial jeopardy or
  3. fail to be derived from an annual or multi-year plan.

The Executive Director will not allow budgeting to:

  1. Omit: credible projection of revenues and expenses and/or cash flow analysis, and

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2f

POLICY TITLE: ASSET PROTECTION

The Executive Director may not allow corporate assets to be unprotected, inadequately maintained or unnecessarily risked.

The Executive Director will not:

  1. Allow the organization, board members, staff and volunteers to be uninsured against theft, fire and casualty losses to a prudent replacement value and against liability losses.
  2. Allow property, information or files to be unprotected against loss or significant damage.
  3. Subject facilities and equipment to improper wear and tear or insufficient maintenance.
    1. Unnecessarily expose the organization, its board, or staff to claims of liability.
    2. Receive, process or disburse funds under controls that are insufficient to meet the board-appointed auditor’s standards.
  4. Make any purchase:
    1. wherein normally prudent protection has not been given against conflict of interest;
    2. of more than $2,000 without having obtained comparative prices and quality;
    3. of over $2,000 without a stringent method of assuring the balance of long-term quality and cost. Orders shall not be split to avoid these criteria.
  5. Change the organization’s name or alter its identity in the community.
  6. Invest or hold operating capital in insecure instruments.
  7. Endanger the organization's public image, credibility, or its ability to accomplish its goals.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2g

POLICY TITLE: COMMUNICATION AND SUPPORT TO THE BOARD

The Executive Director may not permit the board to be uninformed or unsupported in its work.

The Executive Director will not:

  1. Let the board be unaware of any significant information it requires including anticipated adverse media coverage, threatened or pending lawsuits and material external and internal changes.
  2. Allow the board to be unaware that, in the Executive Director's opinion, the board is not in compliance with its own policies on Governance Process and Board-Management Delegation, particularly in the case of board behavior, which is detrimental to the work relationship between the board and Executive Director.
  3. Allow the board to be without decision information required periodically by the board or let the board be unaware of relevant trends.
  4. Present information in unnecessarily complex or lengthy form.
  5. Allow the board to be without a workable mechanism for official board, officer or committee communications.
  6. Deal with the board in a way that favours or privileges certain board members over others, except when (a) fulfilling individual requests for information or (b) responding to officers or committees duly charged by the board.

POLICY TYPE: EXECUTIVE LIMITATIONS EL #2j

POLICY TITLE: PARTNERSHIPS, ADVERTISING AND ENDORSEMENTS

With respect to partnerships, advertising and endorsements, the ED may not allow any threat to the image of TESL Canada

The Executive Director may not:

  1. Allow advertising to exceed 20% of the volume of TESL Canada publications or website.
  2. Accept advertisements from organizations, companies or individuals that support, promote, or include views and opinions that:
    1. are not in accordance with the mission statement of TESL Canada
    2. contain demeaning or insulting content to any individual or organization.
  3. allow unauthorized use of TESL Canada's logo or copyrighted material